some of the questions that Matt suggests you ask yourself before you give a
presentation. The words are in the wrong order. Write the words in the correct
order. Follow the example.
making why I presentation this am?
1. to making am I this who presentation
2. presentation am where I making this?
3. I this when presentation am making?
4. be long will how it?
5. should presentation I make this how?
6. say what I should?
Listen to the interview again and complete the following transcription. Use
the pause button on your media player to give you time to write, and listen
as many times as necessary.
start by asking you for your definition of a presentation.
A presentation is a formal talk to one or more people
that "presents" ideas or information in a clear, structured way. All
presentations have a .
People give presentations because they want to communicate something. It
could be to inform, train, persuade or sell something.
Business people often get so nervous when they
have to give a presentation, don’t they Matt?
that’s right Sue, people are sometimes
of speaking in public, but if you
follow a few simple rules, giving a presentation is actually very easy.
So, what’s the most important thing when giving
a presentation, Matt ?
By far the most important thing is preparation.
That’s the secret to giving a successful presentation. With good
preparation and planning you will be totally
. And your audience will feel your
confidence. It’s important to take control of your presentation. With
control your audience will
to your message.
That makes a lot of sense Matt. So, how should
we begin our preparation?
Well, I like to start by asking myself some
Firstly, Why am I making this presentation? Do I need to inform, to
persuade, to train or to sell? If your
is not clear in your mind, it
cannot possibly be clear to your audience.
Secondly, Who am I making this presentation to? Sometimes this will be
obvious, but not always. So find out as much information as possible about
your audience. How many people? Who are they? Are they business people?
Professional people? Political people? Experts or non-experts? Will it be
a small, intimate group of 4 or a
large room of 400 ? How much do
they know already and what will they expect from me?
The next thing to consider is Where am I making this presentation? In a
small hotel meeting-room or a large conference hall? What
and equipment are available? What
are the seating arrangements?
The time and length of the presentation are very important, so I ask
myself when am I making this presentation and how long will it be? Will it
be 5 minutes or 1 hour? Just before lunch, when your audience will be
, or just after lunch, when your
audience will be ?
Now we come on to method. So. how should I make this presentation? What
should I use? Formal or informal?
Lots of visual aids or only a few? Will I include some personal stories
Next I ask myself the question, what should I say? So, now I must decide
the content. First, I
of ideas. When I have a lot of ideas on paper I start to select the best.
I include only information that is relevant to my audience and my
objective. I then prepare my visual aids
What sort of things would you include in visual
Well, maps, photos, diagrams, charts, power point
slides etc. Anything visual that could help you
Then I think about the structure of my
presentation. A well organised presentation with a clear structure is
easier for the audience to follow. It is therefore more effective. You
should organise the points you wish to make in a
Most presentations are organised in three parts, followed by questions at
So, everything is very organised and clear
before you start?
Exactly Sue! however, when you give your
presentation, you should be, or appear to be, as
as possible. Don’t make the
mistake of reading your presentation. You should be so familiar with your
subject that you do not need to read a text. Reading a text is
and will probably make your
audience go to sleep!
But just a second Matt, if you don't have a
text to read, how can you remember to say everything you need to say?
With notes. You can create your own system of
notes. Some people make notes on .
Some people write down just the title of each section of their talk. Some
people write down keywords to remind them. The notes will give you
, but because you will have
prepared your presentation fully, you may not even need them!
And I suppose you would need to practise a lot
before you give your presentation?
indeed. Rehearsal is a vital part of preparation. You should leave time to
practise your presentation two or three times, in front of a mirror if
possible. This will make you more familiar with what you want to say, help
in your presentation and to practise difficult pronunciations. You will
also be able to check the time that your presentation takes and make any
necessary changes and . You could
even practise in front of your family or friends.
So, preparation is the key then Matt?
Absolutely. Prepare, prepare, prepare! Prepare
everything: words, visual aids, timing, equipment. Rehearse your
presentation several times and time it. Is it the right
? Are you completely familiar with
all your illustrations? Are they in the
? Do you know who the audience is? How many people? How will you answer
difficult questions? Do you know the room? Are you confident about the
? When you have answered all these
questions, you will be a confident, enthusiastic presenter ready to
communicate the subject of your presentation to your audience.